Assist Company Secretary & Compliance Specialist

India, Haryana

Today, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

Working Location in Gurgaon City. To assist the Global Head of Investigations | Associate Director Global Ethics & Compliance (E&C) in investigations to include documentation review, interview transcription, and report drafting.  Provide support in the drafting, review, and approval of commercial agreements to include ensuring compliance with all international Anti-Corruption & Anti-Bribery (ABAC), competition, and other laws and regulations.  Provide E&C related trainings as directed to employees.  Proactively assess new compliance laws and regulations impacting India and provide recommendations for adherence. Assist the Company Secretary in all secretarial compliance and legal matters for legal entities regarding India Region. Drafting, finalizing commercial and other agreement required from time to time, wherever required these agreement has to be cleared from Global legal team.

Key responsibilities:

  • Under direction of the Global Head of Investigations, perform investigative steps to include document gathering and review, assessment of applicable local laws, interview participation (to include transcribing) and drafting reports of investigation. Maintain custody of all litigation and E&C matters/records

  • Draft, finalize, and review legal agreement and compliance documents in consultation with the Global E&C leadership team, Company Secretary, Corporate Legal Team.  Ensure compliance with all applicable company, country, and international Anti-Bribery and Anti-Corruption laws and regulations.

  • Ensure compliance adherence of all applicable statute for all legal entities. Ensure functioning of online tool for compliance, circulate monthly compliance dash board to site management as well as Global E&C leadership team. 

  • Identify potential E&C risk areas and coordinate with the Global E&C team for the creation, presentation, and testing of training initiatives and measures. 

  • Ensure company compliance with the applicable Secretarial and Ethics and Compliance standards; proactively assess actual or potential changes in standards and prepare/brief to the E&C leadership team proposed actions.

  • Organize and manage Board Meetings, Annual General Meeting and Extraordinary General Meetings for all three entities and finalization of Notice, Agenda and Minutes thereof. Prepare Board Reports for all India legal entities.

  • Appointment, Re-appointment, Change in designation and resignation of Board of Directors for all 3 entities and filing forms with Ministry of Corporate Affairs.

  • Complete annual DIR-3 KYC and Annual Disclosures by all Directors of all 3 entities as well as ensure appointment of Statutory Auditors.  Review, maintain and ensure accuracy of all Statutory Registers.  Responsible for filing of all FCGPR, FLA, and ECB-2 returns. 

  • Comply with all time and event based required filings with the Ministry of Corporate Affairs.

  • Respond to requirements of Reserve Bank of India on account of Capital Infusion

  • Perform other duties as assigned by the Global Head of Investigations | Associate Director, Global E&C and/or General Counsel, Global E&C.

Key requirements:

  • Bachelor Degree/ LL.B with at least 3 years of relevant working experience in Legal and Secretarial functions.

  • Experience in analyzing the legal consequences of any agreement, prepared to provide solutions for difficult business situations.

  • Understanding of the law and potential ramifications for non-compliance. 

  • Able to support strategic goals in relation to broader E&C initiatives. 

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.

Reference: R35820