Administrative Assistant

United Kingdom, Slough

Administrative Assistant

Today Lonza is a global leader in life sciences. We are more than 15,000 employees in more than 100 locations around the world. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

We are looking for an Administrative Assistant to join our team based at our manufacturing site in Slough, UK. The successful candidate will perform administration duties to support and drive the Biologics Division forward and will provide support to Divisional Manager and teams.

Key responsibilities:

  • Administration duties to support and drive the Biologics Division forward.
  • This role will provide support to Divisional Manager and teams
  • Administration duties to support and drive the Biologics Division forward.
  • This role will provide support to Divisional Manager and teams
  • Manage diaries for designated Division Managers.
  • Scheduling internal and external calls / meetings and travel dates.
  • Schedule all travel, including flights, hotels and cab transfers using the designated Lonza travel company.
  • Complete expense reports on behalf of respective Division Managers, ensure all reports are submitted and approved in designated timeframes.
  • Meeting co-ordination support for both internal and external meetings, including room booking, hospitality, agenda and attendance.
  • Raising Purchase Requisitions for the purchase of goods and services, as required and completion and maintenance of spend tracker.
  • Administration and maintenance of SharePoint sites and associated access trackers.
  • Creation of new and update of current Administration Work Instructions.
  • Preparation of presentation materials.
  • Manage on-boarding for new starters prior to start to ensure a smooth start and that they are set up on all relevant systems.
  • General administration as requested by respective Managers, including special Projects.

Key requirements:

  • Experience of working as a PA or as an administration coordinator would be beneficial.
  • Experience of working with senior leadership teams would be preferred
  • Experienced use of Microsoft Office (Excel, Word, PowerPoint, Access and SharePoint) and SAP.
  • Good command of both written and oral English.
  • Capable of organising and prioritising heavy and diverse workload with accuracy and minimal supervision while meeting critical deadlines.
  • High level of attention to detail.
  • Highly effective team player with strong interpersonal and administrative technical skills.
  • Ability to interact with all levels of employees in a courteous, helpful and professional manner.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.

Reference: R25928